GDPR Policy Document (No replies)
The Mini Cooper Register is a motor club that caters for all those interested in the Mini and Mini Cooper, both classic and modern.
Under the GDPR regulations, we act as both Controller and Processor, in addition we use the third party company, Lavenham Press Limited, to administer the membership of the club and print CooperWorld magazine, and as such, they act as a Processor on our behalf.
The Club’s legal basis for handling personal data is Legitimate Interest.
In order to run the club, we and Lavenham Press Limited hold our members’ personal data (we do not hold sensitive personal data) and we will not release any of that data to any third party and have tight controls on the access to that data by officers of the club. Data no longer required for the running of the club is deleted. The data held for a member is: Membership number, name, address, telephone numbers, email address and region. In addition, payment details are used for processing membership and the sale of club merchandise, payment details are not stored. Details of the data held may be requested by a member by sending an email to firstname.lastname@example.org.
The processing performed by Lavenham Press Limited is: Recording new and renewed memberships, sending of welcome packs, sending of membership renewal notices.
The processing performed by the club is: Generation of regional members lists (membership number, name, telephone and town only), granting of access to our website and social media, email notifications to members, confirmation of membership.